How Do I Create and Edit Sessions?

There are three types of sessions you are able to create; Livestream, In-Person, and On Demand. After session creation, PodPros can publish and manage sessions.

Session Creation Overview

1. Create a New Session
2. Review Session Draft
3. Publish or Unpublish a Session
4. Share Session Link
5. Edit a Session 
6. Cancel a Session

How to create a new session 

1. From the top navigation banner, click on the blue button that says "Create New Session"
2. Choose the session type: Livestream, In-Person, or On Demand
   
   
3. Complete all required session fields
   
   1. Upload your session image: Image should not exceed 10MB. PNG, JPEG, and WebP formats accepted
   2. Session categories: select all categories that are applicable to your session modality 
   3. Session Name: For tips on how to name your sessions, refer to this article.
   4. Session Rate: This is the rate that a customer will pay for the individual session 
   5. *Location: This section is applicable for In-Person sessions only.  Type in the physical address of the In-Person location
   6. Session Description: Provide your customers with a short session description, there any equipment needed, and the location details (if it is an In-Real Life session). For more information see article How do I write a class description.
   7. Equipment: Will your session require equipment? If yes, make sure you list the equipment that is needed in the session description section.
   8. Skill level: Is the session tailored for everybody, beginners, intermediate, or advanced participants?
   9. Intensity level: Is the session low, medium, or high intensity?
   10. Age: Is the session for populations under 18 year of age or 18 years of age and over?
   11. Image Slider (optional): Provide your audience with additional images that showcase what the session is about.
   12. Capacity: Enter in the attendance capacity of the location. This capacity could be aligned with fire code restrictions, Covid mandates, or studio requirements. This section is applicable for In-Person sessions only  
   13. Duration: Enter the session duration. Example: 30 minutes, 45 minutes, 60 minutes, 90 minutes etc. There is no duration limit on the MyFitPod platform.
   14. Start date: This is the date when the session happens, if it's a one time session; or the first session if it is a series.
   15. End date: his is the date when the session happens, if it's a one time session; or the last session if it is a series. If you are offering a one time event, your start and end date would be the same date. If you are offering an eight week series, then you would select the end date to happen eight weeks in the future
   16. Start time: What time will your session start? Be sure to choose AM or PM.
   17. Time Zone: The time zone in which your session will be held. The time zone will automatically default to the time zone you are registered in.
   18. Schedule: Choose the day(s) of the week that the session will take place.
       (See image below labeled R.)
       1. If a single session, select the day of the week the session will be held.
       2. If offering the session multiple times per week, for the time time and duration, then check all days that the session should he held. The example below shows this session being offered on Monday, Wednesday, and Friday.
          
          
   19. Public or Private Session (see image above labeled S)
       1. A public session shows publicly on your PodPro website for all customers to view and purchase.
       2. A private session does not show on your PodPro website. This type of session can only be purchased by customers who have the direct link, provided by you. Check the box √ if you wish to hide the session from your schedule.
   20. Upload Video: for On Demand session only. The video should be MP4, WEBM, MOV, MV4 formats.
4. After all information has been completed, click SAVE.
5. A "Saved" session will be placed into the "Draft" tab of the "My Sessions" section waiting for you to review the session and, if you are ready, to publish the session for customers to purchase.
   
   

Review Session Draft 

A draft session is a session that is not yet published or active for customers to purchase.

1. From the side navigation bar, click on the "My Sessions" section.
2. Click on the "Draft" tab.
3. Scroll and locate the session to review.
4. If the session needs to be edited in any way,  click on the pencil icon and edit the session details. Click Save.
5. If the session is ready to be published, click Publish. 
   1. A "published" session means that the session is an active session and that customers can purchase the session.

How to Publish a Session 

Publishing a session will activate the session and allow customers to purchase the session.

1. From the side navigation bar, click on the "My Sessions" section. 
2. Click on the "Draft" tab.
3. Scroll and locate the session to publish. 
4. Click the "Publish" button.
   
5. Once a session is published, it will move into one of two tabs: Public or Private.

How to Unpublish a Session 

Unpublishing a session will inactivate the session and customers will no longer be able to see or purchase the session

1. From the side navigation bar, click on the "My Sessions" section.
2. Click on the "Public" or "Private" tab.
3. Scroll and locate the session to unpublish. 
4. Click the "Unpublish" button if it a public session.
5. Click the "Deactivate" session if it is a private session. 
   
6. Once a session is unpublished it will relocate to the "Draft" tab awaiting an action.
   1. Action - edit session or publish session.
   2. No Action - the session remains inactive.

How to Share Session Link

PodPros can share direct session links to customers. The session specific link will allow Podders the ability to all view session details and the ability to purchase and book the session. Only published sessions will be able to be shared with customers.  

1. From the side navigation bar, click on the "My Sessions" section.
2. Click on the "Upcoming," "Public," or "Private" tab.
3. Scroll and locate the session you would like to share.
4. If you are in the "Upcoming" tab, click the "Show Details" button. 
   
5. If you are in the "Public" or "Private" tabs, click the session image or title to open up the session details page.
6. Click "Copy Link." 
   
7. Paste the individual session link to customers.

How to Edit Session(s) 

Edit Session Details

To make changes to a session and its session details, such as class description, skill level, intensity, or duration, follow steps below:

1. From the side navigation bar, click on the "My Sessions" section. 
2. Click on the "Draft" tab. 
3. Scroll and locate the session that you wish to edit.
4. Click on the pencil icon and edit the session details. Click Save. 
5. If you are satisfied with the session changes,  click Publish. 

Edit an Individual Session's Day and Time

The directions below will guide you through how to edit the day or time changes needed to an individual session.

• For example, if you need to change the current session start time to an earlier or later time.
• For example, if you need to reschedule an individual session to another date. If your session is offered on Tuesday but the weather was bad and you would like to reschedule to the following day. 

1. From the side navigation bar, click on the My Sessions section. 
2. Click on the Upcoming tab. 
3. Scroll and locate the session that you wish to cancel.
4. Click Show Details. 
5. Click the icon located in the top right corner of the session details page.
6. Click Edit Date/Time.
7. Choose in either Start Date or Start Time.
   1. Start Day   - Click the calendar icon and select the new session date .
   2. Start Time - Click the clock icon and adjust the clock to the new session time. 
8. Create a notification to share with your customers the reason for rescheduling the sessions day or time. 
   1. This step is recommended 
   2. All Podders who have booked this session will automatically receive email notification about any updates made with the notification you have provided.
9. Click Update

How to Cancel Session(s) 

Cancel an Individual Session

Cancellation will apply to the session(s) selected only. All Podders who have booked the selected session(s) will automatically receive an email notification about the cancellation.

1. From the side navigation bar, click on the "My Sessions" section. 
2. Click on the "Upcoming" tab. 
3. Scroll and locate the session that you wish to cancel.
4. Click Show Details.
5. Click the icon located in the top right corner of the session details page.
6. Click Cancel Session 
7. Choose in which way you want to cancel.
   1. Cancel only this individual session.
   2. Cancel by Days - Select all the individual sessions within the session series. You can select up to as many days as you want.
8. Create a note to share with your customers the reason for cancellation. 
   1. This step is recommended and the information provide in the comment box will be emailed to all Podder who have registered for this class.
9. Check the box with acknowledgement to the Terms and Conditions. 
10. Click Cancel Session button.